Collaborators

Invite others to view or edit your tour

Collaborators

Planning a major expedition is often a team effort. A Grand Tour lets you invite collaborators to help plan, edit, and refine your tour together in real-time.

How Collaboration Works

Unlike making a tour public (which lets anyone view it), adding collaborators gives specific people the ability to actively work on your tour with you. Think of it like sharing a Google Doc—everyone sees updates immediately.

Inviting Collaborators

To invite someone to collaborate:

1. Open the tour you want to share
2. Navigate to Tour Settings → Collaborators
3. Click Invite Collaborator
4. Enter their email address
5. Choose their permission level (Viewer or Editor)
6. Click Send Invitation

The person will receive an email with a link to accept the invitation. If they don’t already have an account, they’ll be prompted to create one.

Note: You must have a verified email address to invite collaborators. Check Account Settings if you haven’t verified your email yet.

Permission Levels

A Grand Tour offers two permission levels:

Viewer (Read-Only)

Viewers can:

• See all tour content, including private documents
• View the map and all routes
• Browse itinerary items and datasets
• Export data for their own use

Viewers cannot:

• Edit or delete anything
• Add new trips or waypoints
• Invite other collaborators
• Change tour settings

Use this level for travel companions who need to see the plan but aren’t actively helping to build it.

Editor (Full Access)

Editors can:

• Add, edit, and delete trips
• Modify routes and waypoints
• Create and edit itinerary items
• Upload photos and documents
• Manage datasets (POIs, etc.)
• Edit tour description and metadata

Editors cannot:

• Delete the entire tour
• Remove the tour owner
• Change core tour settings (visibility, URL)
• Invite additional collaborators (only the owner can)

Use this level for co-planners who are actively building the tour with you.

Managing Collaborators

To view and manage existing collaborators:

1. Go to Tour Settings → Collaborators
2. You’ll see a list of all current collaborators
3. For each collaborator, you can:
   • Change their permission level
   • Remove them from the tour

Removing Collaborators

To remove someone’s access:

1. Find them in the collaborator list
2. Click Remove
3. Confirm the action

They’ll immediately lose access to the tour. Any changes they made will remain—only their future access is revoked.

Real-Time Updates

All collaborators see changes in real-time. When someone:

• Adds a waypoint to the map
• Edits an itinerary item
• Updates a document

…everyone else viewing the tour sees it immediately. No need to refresh or manually sync.

Use Cases

Common scenarios for collaboration:

• Co-travelers: You and your travel partner planning together
• Guide services: A tour company collaborating with clients
• Research teams: Multiple people compiling country information
• Family trips: Parents and adult children coordinating an extended journey
• Overland communities: Experienced travelers helping newcomers plan routes

Tips

• Start with “Viewer” access and upgrade to “Editor” only when needed
• Clearly communicate who’s responsible for which sections (e.g., “I’ll handle visas, you handle route planning”)
• Use document comments to discuss changes before making them
• Consider making someone an Editor temporarily during intensive planning phases, then downgrade to Viewer later

Alternative: Public Tours

If you just want people to see your tour (not edit it), consider making it public instead. Public tours don’t require managing individual invitations.