A Grand Tour

Calendar Integration

Subscribe to your trip dates in your calendar app

Calendar Integration

Keep your expedition dates synced with your personal calendar. A Grand Tour provides calendar feeds that automatically update when you change your trip schedule.

How Calendar Integration Works

A Grand Tour generates a webcal subscription feed for each tour. When you subscribe to this feed in your calendar app, your trip dates appear alongside your other events—and stay up-to-date automatically.

What Appears in Your Calendar

For each trip in your tour, you’ll see:

  • Trip name (e.g., “Turkey to Georgia”)
  • Start and end dates
  • Location (first and last waypoints)
  • Link back to the tour

Itinerary items with specific dates also appear as individual events.

Auto-Updates

The magic of webcal subscriptions: when you adjust dates in A Grand Tour, your calendar updates automatically within a few hours. No need to re-import or manually sync.

Subscribing in Your Calendar App

Google Calendar

  1. In A Grand Tour, go to Tour Settings → Calendar
  2. Click Copy Subscription URL
  3. Open Google Calendar
  4. On the left sidebar, click + next to “Other calendars”
  5. Select From URL
  6. Paste the subscription URL
  7. Click Add calendar

Your trip dates will appear in a new calendar called “[Your Tour Name]”.

Apple Calendar (macOS/iOS)

  1. In A Grand Tour, go to Tour Settings → Calendar
  2. Click Copy Subscription URL
  3. Open Calendar app
  4. Go to File → New Calendar Subscription (macOS) or Settings → Calendars → Add Subscription Calendar (iOS)
  5. Paste the subscription URL
  6. Click Subscribe
  7. Choose update frequency (we recommend “Every day”)

Microsoft Outlook

  1. In A Grand Tour, go to Tour Settings → Calendar
  2. Click Copy Subscription URL
  3. Open Outlook
  4. Go to Calendar view
  5. Select Add Calendar → Subscribe from web
  6. Paste the subscription URL
  7. Name the calendar and click Import

Other Calendar Apps

Most modern calendar applications support webcal/iCal subscriptions. Look for options like:

  • “Subscribe to calendar”
  • “Add calendar from URL”
  • “Import iCal feed”

Then paste your tour’s subscription URL.

One-Time ICS Download

If your calendar app doesn’t support subscriptions, or you just want a one-time snapshot:

  1. Go to Tour Settings → Calendar
  2. Click Download ICS File
  3. Import the downloaded file into your calendar app

Important: This is a one-time import. If you change trip dates later, you’ll need to download and import again. We recommend using the subscription method instead.

Coordinating with Travel Companions

Calendar integration is especially useful when traveling with others:

Scenario 1: Shared Google Calendar

  1. Subscribe to your tour’s calendar feed
  2. Make that calendar visible to your travel group
  3. Everyone sees the same trip dates

Scenario 2: Individual Calendars

  1. Each person subscribes to the tour feed independently
  2. Everyone’s personal calendar shows the trip dates
  3. Useful for coordinating with work calendars, family schedules, etc.

Scenario 3: Collaborator Access

  1. Invite travel companions as collaborators
  2. They can view (or edit) the tour directly
  3. They can also subscribe to the calendar feed

What’s Not Included

The calendar feed focuses on high-level trip dates. It does not include:

  • Individual waypoint stops (too granular)
  • Task deadlines (e.g., “Apply for visa by…”)
  • Expenses or budget items
  • Draft or planning content

For detailed day-by-day schedules, view the itinerary in A Grand Tour itself.

Privacy Considerations

Subscription URL Security

Your calendar subscription URL contains a unique token. Anyone with this URL can see your trip dates (but not edit them or access other tour content).

Treat it like a password:

  • Don’t share it publicly
  • If compromised, you can regenerate it in Tour Settings → Calendar → Regenerate URL

Public vs Private Tours

Calendar feeds work for both public and private tours. Even if your tour is private, the calendar subscription URL provides read-only access to trip dates. This is intentional—it lets you coordinate schedules without giving full tour access.

Troubleshooting

Calendar not updating

  • Most apps check for updates every 24 hours
  • Force a refresh in your calendar app’s settings
  • Try unsubscribing and re-subscribing

Dates appear wrong

  • Check your calendar app’s timezone settings
  • A Grand Tour stores dates in UTC and your app should convert to your local timezone
  • If a trip has no specific time, it appears as an all-day event

Events are duplicated

  • You may have imported the ICS file AND subscribed to the feed
  • Remove one of them

Tips

  • Subscribe to your tour feed early in the planning process to track how dates evolve
  • Use calendar sharing to coordinate with family who aren’t collaborating on the tour itself
  • Set up calendar notifications for important milestones (e.g., “Trip starts in 2 weeks”)
  • For multi-year tours, the feed includes all trips—you can filter by year in your calendar app
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